Let’s face it, so much of your work these days come in via the inbox. And when you have lots of messages sitting in the in-box, you tend to spend large amounts of time based in your inbox.
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Let’s face it, so much of your work these days come in via the inbox. And when you have lots of messages sitting in the in-box, you tend to spend large amounts of time based in your inbox.
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Your time is too valuable to waste on procrastination!
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The inbox is NOT a to-do or task list – email delivers tasks.
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It’s easy to forget important actions and tasks when they’re buried amongst so many other messages in your inbox. When you do finally get around to addressing them, it is usually under time pressure with a deadline looming (or already past). At best, important e-mails will require reminders; at worst, they will go undone (thereby negating any benefit of using e-mail for that action item).
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Your time is too valuable to be reading the same email message 2, 3, 5 or even 10 times BEFORE you take action on it.
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How many emails are sitting in your inbox right now? And how does that make you feel?
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Here's how to use Delay Delivery for your outgoing email, depending on the software you use.
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Using Delay Delivery helps you control expectations and have influence with others – staff, colleagues and clients.
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Using Delay Delivery reduces the chances of getting caught up in email 'ping pong'. When you send a message, your recipient might reply very quickly, while you're trying to focus on other messages or tasks.
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The best time to send email is when send volumes are lowest – weekends, early mornings, and evenings.
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Using Delay Delivery allows you to go back to a message and make any edits or improvements before it is sent.
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Ensuring your message arrives at an appropriate time during business hours helps to enhance your professionalism.
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There are times of the day and times of the week that are more suitable than others for your message to arrive.
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Using Delay Delivery allows you to write an email at a time that suits you but have it arrive at a time that best suits the receiver and/or the outcome you’re trying to achieve.
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Here’s an idea to make you more effective as a leader, influencer and communicator.
In business life, timing is important. The best time to deliver an email isn’t always when you’re ready to press send. Using Delay Delivery allows you to schedule your outgoing email for when they’re most likely to have maximum impact and allow you to get a quality reply.
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The key to getting control of your email is to recognise that email is real work
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Research shows that organizations should offer explicit and sustained email training to workers that focuses, not only on how to improve email strategies, but also on how to enhance email self-efficacy.
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Listen in to this recording of the 'Breaking Email' webinar (34mins) where I interview Michael Hoffman to learn how LeanMail tackles the issue of email overload.
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Listen in as I interview Michael Hoffman, founder of LeanMail, as we discuss ways to halve the time spent on email and turn it into a personal assistant to filter incoming messages, quickly prioritise new email and organises your inbox to help you keep track of all your open tasks and pending requests
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