7 Ways to Speed Up Email Replies and Processing

You can think and speak much faster than you can type!

The bottleneck to workplace productivity for those who spend any amount of time working on a computer is typing speed. When you take a closer look at what you actually type, you'll find there's probably lots of repetition. The key to constantly improving productivity is to capture anything that is typed multiple times and automate that - it will reduce the number of keystrokes and mouse clicks enormously, save heaps of time and take a lot of the daily friction out of the process.

Here are 7 ways to speed up email replies and processing;

  1. Rules - automatically re-route regular emails (newsletters, reports, updates, cc etc)

  2. Templates - any documentation or instructions you regularly send via email

  3. Drafts - write an email, save it to your drafts folder and then it's available to use again and again in the future

  4. Signatures - as above but saved as a signature and then use insert as needed whenever you're emailing

  5. Quick Steps - great for sending time-consuming forwards or replies with just one click

  6. Quick Parts - insert common phrases, sentences or paragraphs that you use into various emails

  7. Auto-correct - auto-fill words and phrases such as NZ for New Zealand etc. For example, I type '7RDD' and auto-text expands that to '7 Reasons to Use Delay Delivery for Your Outgoing Email'

And as an added bonus, here's an 8th way - use voice to text software (eg: Dragon speaking, Cortana, Siri etc) to speed up email replies and new messages.

If you'd like to more about any of these methods, just reach out and make contact with me - whatever I can do, I'm here to help!

Steuart Snooks