7 Ways to Speed Up Email Replies and Processing
You can think and speak much faster than you can type!
The bottleneck to workplace productivity for those who spend any amount of time working on a computer is typing speed. When you take a closer look at what you actually type, you'll find there's probably lots of repetition.
The key to continually improving your productivity is to capture anything that is typed multiple times and automate it. This will reduce the number of keystrokes and mouse clicks enormously, saving heaps of time and taking a lot of the daily friction out of these processes.
Here’s a summary of the 7 ways to speed up email replies and processing;
Rules - automatically re-route regular emails (newsletters, reports, updates, cc etc)
Templates - any documentation or instructions you regularly send via email
Drafts - write an email, save it to your drafts folder and then it's available to use again and again in the future
Signatures - as above but saved as a signature and then use insert as needed whenever you're emailing
Quick Steps - great for sending time-consuming forwards or replies with just one click
Quick Parts - insert common phrases, sentences or paragraphs into various emails
Auto-correct - auto-fill words and phrases such as NZ for New Zealand etc. For example, I type '7RDD' and auto-text expands that to '7 Reasons to Use Delay Delivery for Your Outgoing Email'
And as an added bonus, here's an 8th way - use voice to text software to speed up emails replies and new messages using apps such as the Dictate function in Outlook, Siri, Alexa or Bixby.
Want to Learn More?
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